Case studies · Atheneum CFO and Advisory Services

How Daniel Kaufman turned a half-day of receipt work into five minutes

One ADP Excel file was spreading payroll, benefits, and PEO sales tax across four or five departments. Three payrolls in, each one has been correct. A stack of receipts that used to take half a day now takes about five minutes.

5 min
Receipt stack
3
Payrolls, all correct
4–5
Departments, one file

Something that used to take me half a day, Aqqrue now does in five minutes. I'm finding new uses for it almost every day. It's been perfect each time.

Daniel Kaufman

Founder & Chief Advisory Officer · Atheneum CFO and Advisory Services

The change

How the payroll work changed

Before Aqqrue

Half a day

To upload a stack of receipts

One file

ADP Excel, split across several accounts

  • Payroll in four or five directions

    A client with several departments sends payroll to four or five accounts, and benefits to four or five more. It all arrives as one Excel report from ADP.

  • Accruals done from the pay dates

    Someone still has to read the pay dates, work out the period, and accrue the payroll to the right month.

With Aqqrue

5 min

For the same stack of receipts

Every time

Three payrolls, each one correct

  • The ADP file, read by person and department

    Aqqrue reads each person's department, adds the payroll taxes, adds the benefits, picks up the sales tax on the PEO service, and spreads it across the departments.

  • New uses, including accruals

    On payroll it reads the pay dates, extrapolates the period, and accrues the payroll to the correct month. Prepaids are in the mix now too.

The decision

Why the ADP file needed a better read

  1. 01

    The report was already in his hands

    He was not waiting on a new export. The ADP Excel file was the source, and it had to land in the right accounts.

  2. 02

    Correct, three payrolls in

    He has uploaded three payrolls this way and says it has been correct every time.

  3. 03

    The half-day back

    He uses the time a receipt stack used to take to grow the firm, or to have more of it.

  4. 04

    New uses, including accruals

    He keeps finding more to hand over, including prepaids. On payroll, Aqqrue reads the pay dates and accrues the payroll to the correct month.

Daniel Kaufman

The story

Daniel has a client with several departments. Payroll goes to four or five different accounts, and benefits go to four or five accounts. He receives one Excel report from ADP.

Aqqrue reads each person's department, adds up the payroll taxes, adds up the benefits, and picks up the sales tax on the PEO service and spreads it across the departments. He has uploaded three payrolls this way and says it has been correct every time.

He keeps finding new uses, including prepaids and accruals. On payroll, Aqqrue reads the pay dates, extrapolates the pay period, and accrues the payroll to the correct month.

Work that used to take half a day, uploading a stack of receipts, Aqqrue finishes in about five minutes. He uses that time to grow the firm, or to have more free time.

Other case studies

Sammy Mattingly, owner of Mattingly and Ott Financial Accounting

Mattingly & Ott Financial Accounting

How Sammy Mattingly took morning reporting for 30 clients off his plate

Every morning used to start with 15 to 20 minutes of the same QuickBooks reports, saved and attached to the journal entry. That work is off his plate now, and he is using the time to take on clients who need more.

30
Clients
15–20 min
Every morning
5–10%
Already saving time

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