Case studies · Cacioppo Bookkeeping

How Joseph Cacioppo cut a two-hour Shopify bookkeeping task to 10 minutes

Joseph Cacioppo runs a solo practice in the two hours before his family wakes up. With Aqqrue, Shopify journal entries that once took one to two hours now take just five to ten minutes.

16
recurring clients, plus cleanups
2 hrs
of bookkeeping per day, from 5-7 a.m.
5-10 min
for entries that took 1-2 hrs
Joseph Cacioppo

I do not think it'd be possible [without Aqqrue] to do all the client work I've been able to work on nearly as quickly, or without stress. The time I've gotten back has really gone toward my family and myself.

Joseph Cacioppo

Owner · Cacioppo Bookkeeping

The change

How Joseph's mornings changed

Before Aqqrue

1-2 hrs

To build one client's journal entries from Shopify

One at a time

Each task finished before the next could start

  • Clicking through Shopify day by day

    Each month, Joseph copied every day's sales and sales tax into a spreadsheet, then imported the journal entries into QuickBooks.

  • ChatGPT built the files, Joseph did the rest

    ChatGPT helped with the spreadsheets, but moving files, importing them and fixing errors still fell to him.

With Aqqrue

5-10 min

For the same journal entries

2-3 tasks

Running at once in separate chats

  • Set up once, run every month

    Aqqrue knows how each established client's books are handled, so his two morning hours go to cleanups and new files.

  • The whole job, done inside QuickBooks

    No more files to build, move and import. Aqqrue posts straight to the client's file, then reviews the books and lists what needs fixing before they go to the CPA. "It helps keep me accountable."

See what Aqqrue can do for your firm

Run a solo practice in the hours you have

Automate recurring QuickBooks work, from journal entries to client reviews, so you can run your practice in the hours you have.

See Aqqrue in action

The decision

Why Joseph runs his solo practice on Aqqrue

  1. 01

    Aqqrue remembers how each client works

    Joseph sets up a repeatable task once and reuses it every month, instead of starting from a blank chat.

  2. 02

    It works inside QuickBooks

    Aqqrue posts straight to the client's file and flags issues before anything goes in. When an export fails, he asks it to help fix the error.

  3. 03

    Client data stays out of general AI chatbots

    A prospect needed a multi-year cleanup, and Joseph didn't want to upload their sensitive files to ChatGPT. He connected their QuickBooks file to Aqqrue, asked for an analysis of 2025, and used it to price his proposal.

  4. 04

    It gives him room to grow

    His client list grew in the same month or two he started using Aqqrue. A second person on the same tool, he says, would get "crazy" amounts done.

Joseph Cacioppo

The story

Joseph Cacioppo's workday starts at 5 a.m., when his house in Gainesville, Florida is still quiet and no one is calling or emailing. For the next two hours, the time belongs to Cacioppo Bookkeeping, the practice he runs on his own. At seven, he shuts his laptop and spends time with his four children before his full-time job as a software development manager begins later in the day.

His practice grew out of years of helping his wife run her photography business, and out of a lifelong love of math and putting things in order. Nineteen months in, it has 16 recurring clients and a few cleanups on the go. Most of the work still happens in those two hours.

Joseph has put the time he's won back into sleep, unhurried meals, his workouts and his children rather than into more work, and he says plainly that he's glad he did. "It's also the mental bandwidth," he says. This is the story of a bookkeeper who protects his mornings, so the rest of the day can belong to himself and his family.

Read the full story on Humans of Aqqrue

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